These files were created from 1899-1967. They include almost all of the financial records from this time. Before the creation of the Bursar position in 1910, the files were probably created by Dr. McDiarmid and Dr. McKee. After 1910, it is assumed that it was primarily the Bursar’s responsibility to update the ledgers. As well, various committees were involved in the creation of these ledgers, such as the Refund Committee and the Library Committee.
Scope and Content
Many of the Ledgers in this collection contain clear information about how Brandon College raised and spent its money. There are General Accounts Ledgers that give an overall view of the College’s finances, as well as Financial Reports from 1910 through to 1969. There are several ledgers entitled Cash Receipts and Disbursements and Petty Cash.
Some interesting files from a researcher’s point of view are the Student Accounts Ledgers. Dating from 1899, these ledgers contain information regarding each student that attended Brandon College. The ledgers record the tuition, board and other students expenses, how it was paid and who it was for. There are also Book Accounts. These two books describe the books students had to buy for their classes. There is a book of room deposits, as well as a list of students by their hometown and denomination.
The Miscellaneous file is probably the most interesting one in the collection. There is a ledger created by Sadie Northam in 1898. The book contains expenses from what was possibly the Dining Room, as the purchases are mainly large amounts of groceries. The collection also includes the minute book from the Refunds Committee from 1914 to 1923. This committee heard appeals from students who desired some or all of their money back from the College. A very intriguing article in the miscellaneous file is that of the COTC Day Sheets. This ledger runs from March through April of an unknown year, although it most likely was 1915 or 1916. It has a list of students that were in the COTC and has columns for each day that they had drill practice. They COTC drilled twice a day, and the Day Sheets mark if the student was present for drill, and if he was not, what his reason for being absent was. It also contains a list of duties for the duty officer, as well as some memorandums.
There are two books in this series that record the Staff salaries from 1918 to 1921 and 1926 to 1928. There is also a ledger from the Brandon College Institute, Session 08. There is no date on this ledger, and it is not quite certain what the Institute was, as there is no other mention of it. Although the collection has been divided under various headings, it must be noted that there is considerable overlap, especially between the General Accounts, Cash Receipts and Disbursements, and the Student Accounts Ledgers.
The series has been divided into six sub-series, including: (1) General accounts ledgers; (2) Financial reports; (3) Cash receipts and disbursments ledgers; (4) Petty cash ledgers; (5) Student accounts ledgers; and (6) Miscellaneous ledgers and minute books.
Storage Location
RG 1 Brandon College fonds
Series 13: Brandon College Ledger and Minute books
One of the ledgers in this sub-series contains the Allocations of the Brandon College Student Association Main Executive Funds for the year 1940-1941. As well, there is a general ledger for the years 1959-1963.
Storage Location
RG 1 Brandon College fonds
Series 8: Brandon College Students Association
1. Student Accounts, Tuition and Board, 1899-1900
2. Student Accounts, Tuition and Board, 1900-1902
3. Student Accounts, Tuition and Board, 1902-1905
4. Students’ Register, 1906-1910
5. List of Students by name and denomination 1907-1908, Accounts 1908-1909
6. Students’ Register, 1910-1916
7. Student Accounts, 1912-1913
8. Student Accounts, 1915-1916
9. Book Accounts, 1916-1917
10. Cash Receipts (Student Accounts), 1917-1918
11. Book Accounts, 1918-1919
12. Room Deposits, Statements of Dormitory Keys, 1921-1923
13. List of Students by Hometown, no year
Storage Location
RG 1 Brandon College fonds
Series 13: Brandon College Ledger and Minute books
File consists of guest books inc. Ottawa Office (May 1985-Oct. 1987, Oct. 1987-Aug 1993), Christmas Reception Victoria Inn Salon 1 (Dec. 1985), Melita Golden Age Club Christmas (1986), Christmas Reception Elks Hall Virden (Dec. 1984)
Storage Location
RG 6 Brandon University fonds
MG 3 Brandon University Teaching and Administration
1.14.1 W. Leland Clark - political career
Box 33
File consists of lists of accounts receivable outstanding, Bobcats program reports, correspondence, recommendations to the Board, copies of legal documents, Brandon University non-academic staff lists, Fincance Committee minutes and other records.
Storage Location
RG 6 Brandon University fonds
Series 2: Board of Governors
2.4 Correspondnece and subject files
Box 5
File consists of correspondence, the proposed conflict of interest policty for directors of A.E. McKenzie Co. Ltd., reports, news releases, a copy of the Brandon University master development plan (1967), and other records.
Notes
A substantial portion of the file deals with McKenzie Seeds.
Storage Location
RG 6 Brandon University fonds
Series 2: Board of Governors
2.4 Correspondnece and subject files
Box 5
File consists of a list of the duties of the Secretary to the Board, agendas, minute excerpts, financial information (salaries, auditor's report), correspondence, reports to the Board, the opinion of Harvey Young (Arbitrator) in the case of Brandon University Faculty Association on behalf of Professor Cheong against the Board of Governors of Brandon University and an order-in-council, as well as other records.
Storage Location
RG 6 Brandon University fonds
Series 2: Board of Governors
2.4 Correspondnece and subject files
Box 5
File consists of correspondence, memos and reports. Subject matter includes hardship allowances, salary negotiations, credit extension remuneration, and plenipotentiaries.
Storage Location
RG 6 Brandon University fonds
Series XV: BUFA
Box 2
File consists of a statement on Brandon University's budget position, a discussion paper entitled "Guidelines on employee benefit plans in Manitoba," BUFA salary information, recommended alteration to the BUFA brief and a copy of the credit extension renumeration agreement.
Storage Location
RG 6 Brandon University fonds
Series XV: BUFA
Box 3
File consists of memos, executive list (1980/1985), salary information, recommendations, reports (including one on the aims of Brandon University), job descriptions for various positions, copies of various signed articles, a copy of the BUFA constitution, faculty handbook revisions, BUFA proposals and collective agreements.
Notes
File artificially created July 19/06 (CMH).
Storage Location
RG 6 Brandon University fonds
Series XV: BUFA
Box 6