In accordance with "The Brandon University Act (1998)" the Brandon University Senate consists of the following members: (a) the chancellor of the university; (b) the president of the university; (c) the vice-presidents of the university; (d) the deputy minister of the department whose minister is responsible for The Council on Post-Secondary Education Act, or his or her designate; (e) the deans of each faculty and school in the university; (f) the director of the Educational Technology Unit or, if there is none, the person exercising comparable functions (g) the chair of the Bachelor of General Studies degree program or, if there is none, the person exercising comparable functions; (h) the University Librarian or, if there is none, the person exercising comparable functions; (i) the Dean of Students or, if there is none, the person exercising comparable functions; (j) one member of the board appointed by the board; (k) one representative from each faculty or school who has been on the staff of the university for at least two years, elected by and from the staff of that faculty or school; (l) six professors or associate professors of the university, elected by the professors, associate professors, assistant professors and lecturers; (m) two assistant professors or lecturers of the university who have been on the staff of the university for at least two years, elected by the professors, associate professors, assistant professors, and lecturers; (n) one member of the rank of professional associate of the university elected by the members of that rank; (o) eight students elected or appointed as follows: (i) one appointed by the executive of the Brandon University Students’ Union who is a member of that executive. (ii) one elected from each faculty or school of the university, (iii) the remainder elected from the student body of the university at large.
Elected and appointed members of the senate, other than student members, are to hold
office for two years, beginning on July 1 of the year in which they are elected or appointed. Student members of the senate are to hold office for one year, beginning on the first day of July of the year in which they are elected. Ex officio members are to hold office until they cease to hold the position that qualify them for membership. An elected or appointed member of the senate is eligible for re-election or re-appointment, but the senate may set a maximum number of consecutive terms of office that any member may hold.
The president of the university shall be the chair of the senate. If the president of the university is absent or unable to act as chair, the vice-president (academic and research) or, in his or her absence, an academic dean appointed by the president, shall be the chair at meetings of the senate. The registrar of the university or, if there is none, the person exercising comparable functions shall be the secretary of the senate.
The senate shall meet at least four times a year and may meet more often if its rules so provide. The secretary of the senate shall call special meetings at the request of the chair or at the written request of at least four members of the senate.
The senate is responsible for the academic policy of the university. The senate may (a) establish rules and procedures for the conduct of its proceedings, including fixing a quorum; (b) elect the chancellor of the university; (c) appoint any standing and other committees that it considers necessary; (d) consider and determine all courses of student, including requirements for admission, examination and graduation; (e) recommend to the board the establishment of additional faculties, school, departments, chairs and courses of instruction; (f) determine the degrees, honorary degrees, diplomas and certificates of proficiency to be granted by the university, and the persons to whom they are to be granted; (g) award scholarships, medals and prizes; (h) make rules and regulations respecting the academic conduct and activities of students; (i) consider and make recommendations to the board about any other matters that the senate considers appropriate for achieving the objects and purposes of the university.
Scope and Content
Series has been divided into six sub-series, including: (1) Senate minutes; (2) Committees of Senate; (3) General Faculty Council; (4) Ad Hoc Committees of Senate; (5) Convocation services, Baccalaureate services, Banquets; and (6) Brandon College/University calendars.
Notes
Information in the History/Bio field was taken from "The Brandon University Act (1998)" at http://www.brandonu.ca/administration/governors/documents/BU_Act.pdf (December 2005).
See series level description (RG 6 Brandon University fonds, series 6: Brandon University Senate) for history/bio information.
Custodial History
Records were transfered to the McKee Archives from the Senate Office in 1998.
Scope and Content
Accession 14-1998 includes minutes, related materials, and committee reports considered during meetings of the Brandon University Provisional Senate from January 1967 to June 1967, as well as Senate minutes, related reports and materials from meetings of Senate in the years 1967 to 1987. In addition, the Senate records include an Index to topics in Senate minutes for the years 1967 to 1977, minutes of the Senate Planning Committee 1970-73, and minutes of the Senate Executive Committee (1969-1987).
Box 1
Files 1-3 Minutes only 1967-1971.
Files 4-5 Provisional Senate January 1967-June 1967.
Files 6-13 Minutes regular Senate meetings August 10, 1967 - October 8, 1970.
Box 2
Senate Index A-Z 1967-1977
Senate Minutes and materials (9 files) October 4, 1970 - January 4, 1973
Minutes Senate Planning Committee February 10, 1970 - February 7, 1973.
Box 3
Senate Minutes and materials (13 files) December 22, 1972 - December 10, 1974.
Senate Only (2 files) 1972-1976
Box 4
Senate minutes and materials (13 files) February 4, 1975 - January 18, 1977
Senate minutes only (2 files) 1977-1981.
Box 5
Senate minutes and materials (12 files) March 29, 1977 - May 6, 1980.
Box 6
Senate minutes and materials (13 files) September 30, 1980 - December 4, 1984
Box 7
Senate Executive Committee minutes (13 files) October 6, 1969 - August 12, 1987.
Box 8
Senate minutes and materials (12 files) January 1985 - October 27, 1987.
Notes
Senate minutes for 2001-2005 are available online on Brandon University's webpage under Faculty and Staff: Senate: Minutes.
Access Restriction
Closed Session minutes available only with the permission of the University Archivist.
Storage Location
RG 6 Brandon University fonds
Series 6: Senate Office
Sub-series has been divided into the following sub sub series: (1) Curriculum and Academic Standards (CAS) Committee; (2) Senate Planning Committee; (3) Scholarships, Bursaries, Medals and Awards Committee; (4) Bachelor of General Studies Committee; and (5) Senate Committee of Student Affairs.
File consists of minutes, proposed 5 year program for Continuting Education, memos, and a brief submitted to the Joint Ministerial Task Force on nursing education on behalf of Brandon University (1977)
Storage Location
RG 6 Brandon University fonds
Series 2: Board of Governors
2.4 Correspondence and subject files
Box 6
The Senate Planning Committee conists of: the President or designate, who is Chair; the Vice-President (Academic & Research); the Dean of each Faculty/School; one representative elected by and from each Faculty/School; the University Librarian; and two students appointed by the BUSU Council.
The responsibilities of this Committee are to make recommendations to Senate relating to: academic program priorities; support programs for the academic functions; and the establishement of additional departments faculties, schools and institutes.
In 1985 the Senate Planning Committee was replaced by the Senate Planning and Priorities Committee. The composition and terms of reference for this committee are included in the Senate by-laws from 1985. In 2000 the Senate Planning and priorities committee was disbanded. Its functions were assumed by the Senate Executive Committee until the senate Planning Committee was re-established in 2003.
Scope and Content
Sub sub series consists of agendas and minutes of the Brandon University Senate Planning Committee 1967-1985 and various files from the Senate Planning and Priorities Committee relating to external reviews of programs and areas within the University in the years 1985-1995, as well as a number of miscellaneous file some dating from the era before 1985. .
Notes
Information in the History/Bio field was take from the Brandon University Senate By-laws - Section VIII Committees of Senate.
Finding Aid
A file level inventory for the records of the Planning and Priorities Committee prepared by Alison McNeill Hordern is available with the records.
Storage Location
RG 6 Brandon University fonds
Series 6: Brandon University Senate
6.2 Committees of Senate
Related Material
Senate Planning Committee minutes for 1970-1973 are located in RG 6 Brandon University fonds, series 6 Brandon University Senate, sub-series 6.1 Senate minutes.
Photograph taken during a game between the Brandon University Bobcats and Lakehead University. Bobcats Kenny Fields (#22) with the ball, Patrick Jebbison (#44) in the background.
File consists of correspondence from C.W. Kennedy, BU Registrar re: bursary for "Charlie", various correspondence 1983-1985 between Clark and BU employees, 1985 BU COnvocation, correspondence re: Nigeria, "Brandon University An Economic Impact Study"
Storage Location
RG 6 Brandon University fonds
MG 3 Brandon University Teaching and Administration
1.14.1 W. Leland Clark - political career
Box 5
File consists of miscellaneous documents related to Brandon University, including Schedule "A" referred to in Order-in-Council No. 50/67, definitions of various words associated with University activities, Annex 1 of the program for Princess' visit to Brandon College Campus, a list of reports approved by the Provisional Senate of Brandon Univeristy, a drawing of Brandon College Campus, a copy of Bill 71, a newsclipping and information on the University status celebration.
Storage Location
RG 6 Brandon University fonds
Series 4: Office of the Vice-President
4.2 Office of the Vice-President (Administration & Finance)
Box 2
The Brandon University scarf was custom designed by William Chelsea. The design was called "Corner with a Core."
Scope and Content
Item is white polyester scarf measuring 53 x 57 cm. The scarf has two thick blue bands, with a thinner gold band in between, running around its edges. Each corner bearsh the Brandon University crest in blue, circled by the words Brandon University Brandon Manitoba Canada 67 in gold. The centre of the scarf has a diamond made of two thin blue strips with a thicker gold strip in between. The diamond has the same crests and wording in each corner.
Notes
Part of BU 16.2 Artifacts - apparel. History/Bio information from the Summer 1980 issue of Alumni News.
The records found within the fonds were collected by Bill Paton from a number of people, including Lynda Macson and Gus Henzil, who were involved with various aspects of the Hortline project throughout the years. Prior to their donation to the S.J. McKee Archives at Brandon University, the records were stored in Dr. Paton’s Office in the John R. Brodie Science
Scope and Content
Fonds consists of correspondence, newspaper clippings regarding the Hortline and their activities within the community, monthly reports (summer of 1979), Plant Problem Forms and related missellania associated with the activities of the Hortline.
Storage Location
RG 6 Brandon University fonds
Series 7: Faculties and Schools
7.2 Faculty of Science
7.2.5 Department of Biology