Glenora Co-operative Elevator Association Limited Organizational papers: 1925 - 1982 Petition for membership in MPE, 1925 Memorandum of Association and General By-laws, 14 March 1927 Minutes of Provisional Directors meeting, 8 June 1927 Minutes of First Shareholders meeting, 8 June 1927 Minutes of Permanent Directors meeting, 8 June 1927 Lease, 1 August 1927 Application for share of stock, 22 July 1931 Shareholders meeting, 22 July 1931 Directors meeting, 22 July 1931 By-law no. 12 and 13, 22 July 1931 By-law no. 14, 1 December 1931 Agreement, 1 August 1931 Agreement, 1 February 1933 Minutes of special Board of Directors meeting, 15 February 1933 Approving of cancellation of share capital, 29 October 1949 By-law 18, 20 and General By-laws, 11 November 1941 Approval of By-laws no. 18, 19, 20, and General By-laws, no. date Amending supplementary agreement, 19 June 1944 Guarantee - Agreement, June 1947 By-law no. 21, 27 August 1948 Agreement, 1 August 1951 By-law no. 23, 15 April 1952 By-law no. 1961-149, 12 October 1961 By-law no. 24 and 25, 7 November 1961 By-law no. 26, 15 December 1966 Agreement, 15 December 1966 Agreement, 1 August 1972 Consolidation order no. 1162/76, 4 March 1976 New operating agreement March 4, 1976 Certification of dissolution, 18 May 1982 Minutes of Executive Board meetings, volume 1, 2 April 1927 - volume 7, 12 December 1977 Minutes of Shareholders Annual meetings, 1929 - 1967 (13 reports) Financial records and statistics Statement of surplus, 1940 - 1955 (12 reports) Final statements, 1939 - 1952 (8 reports) Auditors' reports, 1928 - 1975 (40 reports) Analysis of Operating Results, 1952 - 1963 (8 reports) Detail of Grain earnings, 1964 - 1967 (4 reports) Statement of Grain account and Handle, 15 July 1931 Capital loan statement, 31 July 1951 Outstanding coal accounts, 12 March 1953 Outstanding coal accounts, 30 January 1953 Distribution of surplus, 31 July 1946 Resolutions, 1951 (2 pieces) Review of Operating Results, 1961 - 1964 (2 reports) Correspondence, 1928 - 1961 Membership list, 1953 Miscellaneous Directors' attendance lists, 1944 - 1966 (12 reports) Board meeting held at Glenora, 8 June 1936 Requisition for payment of Directors fees, 20 November 1965 Requisition for payment of Directors fees, 19 November 1966 Record of attendance 1978 A meeting of the Members of Glenora Elevator Association January 21 1976 List of Country Organization Expenses Letter re forms for use in requisitioning payment of fees and attached forms Pamphlet "Act of Incorporation" General By-laws 1977 Historical Data Manitoba Pool Elevators and Grain Industry 1977 Corporate Name: Rural Municipality of Argyle
Series A is comprised of the records of the local co-operative elevator association as established in the period 1925 - 1968 under the Co-operative Associations Act. Until 1968 the local associations were the main administrative unit of Manitoba Pool Elevators. Subsequent to 1968 Pool Elevators became a direct membership top down organization. The central office was at the top, and the province was divided into seven administrative districts, which were in turn each divided into six sub-districts. Each sub-district would usually contain approximately five "locals". Please note that local associations were not obliged to become part of the new structure of Manitoba Pool Elevators, and as late as 1975 there were still 29 locals that did not belong to a sub-district. The records of each local within the Series may, but do not necessarily, contain the following: organizational papers, minutes of executive board, minutes of shareholders annual meeting, financial statements, correspondence, membership lists, miscellaneous. Series has been divided into 233 sub-series.
Notes
This series contains records for both local associations and for sub-districts. Item number does not correspond to sub-district number, so an item number and sub-district number may be the same and correspond to two seperate records.
The structure of the Manitoba Pool Elevators from its beginning in 1925 until its restructuring in 1968 placed importance in the principle of democracy. The company was run from the local associations, the central office acting as a hub that facilitated communication between all the locals and between the locals and the selling agencies. The central office was not powerless, but important decisions or by-laws could not be made with out the consent of the majority of the locals.
After the restructuring of MPE in 1968 the central office took on more responsibilities. It became the top of the administrative structure and instead of members belonging to their local elevator, they were now direct members of MPE. This administrative structure continued until the 1998 merger with the Alberta Wheat Pool to form Agricore.
Scope and Content
Series B consists of an artificially assembled collection of Central Office records. It has been divided into the following sub-series: (1) Central Office minute books; (2) Documents; (3) Local Association Minutes; (4) Local association finacial statements; (5) District and Sub-district records; (6) Circulars; (7) Annual reports; (8) Speeches & Addresses; (9) Correspondence; (10) Broadcasts; (11) General Reports; (12) Indexes; (13) Summary of Association Operations; (14) Acquisitions; (15) Inter-provincial Committees; (16) Historical Topics.
As the Manitoba Pool Elevators grew as a co-operative organizations and later a corporation, it aquired subsidiary companies and became involved with other co-operative organizations. These various companies were usually acquired or formed to either reach out to other types of producers in Manitoba or to assist Pool members. MPE was also involved with larger umbrella or subsidiary co-operative organizations.
See also fonds level description of RG 4 for history/bio of MPE
Scope and Content
This series has been divided into nine sub-series, including: (1) Border Fertilizer Ltd., (2) Co-enerco, (3) CSP Foods, (4) Co-op Farm Implements, (5) Co-operative Life Insurance Co. & Pool Insurance Ltd., (6) Livestock Co-operative Division, (7) Poultry and Dairy Pools, (8) The Wasagaming Foundation, (9) North Cypress-Langford Weed Control Districts
See fonds level description of RG 4 for history/bio of MPE
Scope and Content
This sub-series consists of summaries of elevator operations. The records include the following:
Box 1:
Summary of Operations 1925-1968 Alexander-Gretna
Summary of Operations 1925-1968 Hamiota-Morris
Summary of Operations 1925-1968 Napinka-Woodnorth
Box 2:
Association Financial and Debt Repayment Summary 1925-1963
Association Financial and Debt Repayment Summary 1925-1963
Box 3:
Summary of Operations 1964-1968
Summary of Operations 1964-1968
Summary of Operations 1964-1968
Box 4:
Summary of Operations A-K 1925-1996
Summary of Operations L-Z 1925-1996
Elevator Points Closed A-L 1926-1987
Elevator Points Closed M-Z 1926-1987
Edwin Association Minutes 1928-1981; Sub-district #101 Minutes Oct 6 1969-July 18 1978; Agent's Letters Dec 24 1928-July 15 1947; Cirrculars Spet 19 1969-August 15 1978; Correspondence Nov 7 1960-Sept 8 1978; Memo of Association and By-laws 1928-1953; Member Certificates 1947-1953; Newsletters Jan 1976-August 1978; Attendance records 1946-1962; Financial 1929-1983; Miscellaneous (correspondance, Grain Handling Commission, Crop Development and Seed Clubs, publications) 1951-1978; Membership Lists 1955-1978
Notes
Description by Jill Sutherland (2010)
The records for Edwin Association are unique in that more that just minute books were sent to the McKee archives
Forrest Association Minutes 1927-1991; Circulars April 21 1965-Oct 19 1981; Correspondance May 22 1927-May 25 1981; Documents Feb 11 1927-July 31 1969; Financial 1928-1968; Membership 1948-1969; Miscellaneous 1952-1980
Notes
Description by Jill Sutherland (2010)
The records for Forrest Association are unique in that more that just minute books were sent to the McKee archives
A copy of a Local Associations (later the Local Pool Committees) would be sent to the Central Office, where it was stored until a microfilm copy could be made. Records were only transferred to microfilm until 1957.
Custodial History
Local Association records recieved by the Central Office dating from 1925 to 1957 are on microfilm. Records subsequent to 1957 are hardcopies.
Scope and Content
Sub-series MPE B.3 consists of Local Association records from the formation of the association until 1993 or said association's closure. See Box level entries for B.3 for detailed contents of records.
Notes
Description by Jillian Sutherland (2009). Records contained in Series B.3 on microfilm or in hardcopy may also be contained in Series A.
