Sub-district #305-306 Co-operative Elevator Association Limited Minutes of Executive Board meetings, Loose 1971 - 1976 Volume 1, 15 December 1977 - Volume 3 - 22 February 1989. Minutes of Shareholders Annual meetings, December 1969 - November 1988 (21 reports). Financial reports and statistics Manitoba Pool Elevators country organization expenses November 1981. Membership, Delegate nomination papers dated July 24, 1978.
Bernie Co-operative Elevator Association Limited Organizational papers: Memo on information of Incorporation of Associations (no date) By-law re members equity Memo on "Repeal" by-law No., 19 By-laws No. 18, 19, 20 and general by-laws Memo re by-laws No. 8, 9, 10 & 11 Sample copy of the indenture between MPE Ltd. 1926 Certificate of Incorporation May 2, 1927 Signed indenture August 1, 1927 By-law No. 12 July/31 Agreement between Birnie and MPE August 1, 1931 By-law No. 13 July/31 By-law No. 14 Nov/31 Agreement between Birnie & MPE Ltd. February 1, 1933 Agreement between Birnie & MPE Ltd. October 15, 1936 By-law No. 16 Nov/39 By-law to authorize the cancellation of the Associations authorized share capital Nov/40 By-law No. 20 July/41 By-law No. 18 July/41 General by-laws July/41 By-law No. 19 July/41 Draft resolutions for special meetings to deal with by-law amending general by-laws Nov/47 By-law No. 21 Nov/47 Amendment to General by-laws May/49 By-law No. 22 Nov/49 By-law No. 23 Nov/51 Agreement between Bernie Elevator & MPE August 1, 1951 General by-laws Oct/52 Agreement between Bernie Co-op Elevator & MPE December 15, 1966 By-law 26 Nov/66. Minutes of Executive Board meetings, volume 1, 10 October 1939 - volume 5, 5 June 1973. Minutes of Shareholders Annual meetings, 1928 - 1971 (42 reports). Annual meetings file contains minutes of various annual meetings dated November 1954 - November 1969. Financial records and statistics; Annual financial statements 1928-1931 Comparative statement 1932 Summary of Manitoba Pool Elevator Operations January 1935 Invoice from C.N.R. dated January 31, 1928 Cost of Birnie Elevator Birnie Co-operative Elevator Association - Analysis of operating results 1951-1963 Details of grain earnings and general expenses 1954-1956 & 1964-1968 Auditors reports 1960, 1961, 1965, 1966, 1968 1967 Highlights Consolidated Statement of Operations Estimate June 22, 1951 Birnie - letter of operations for a three year period (1930) MPE List of Country organization expenses Financial standing July 31, 1972 Birnie statement as of July 31, 1951 recording fiscal years 1932-1939 statement of contributions, payments, assistance, deficits and net credits Allocation of surplus 1953/54 Analysis of operating results 1951/52 Assessment notice 1928 & 1932 Statement of surplus by years August 1, 1947/55 Final statement 1932, 1947-1952 Statement of Grain A/C and handle June 25, 1929 Analysis of operating results 1958-1960. Correspondence, Agents letters November 6, 1947 - February 16, 1972 Letters from Manitoba Pool Elevators to Birnie Elevator Letter to Birnie Elevator from Scarth & Scarth Barristers & Solicitors May 2, 1957 Letters to Birnie Elevator from various people for the tender of the annex, 1947 Letter to Mr. G.M. Hall from Birnie Elevators Letter to Birnie Elevator from the Western Producer Letter to Birnie Elevator from Neepawa Consumers Co-op Ltd. Membership list, Secretaries membership list March 1943, April 1946, May 1950, November 1956, October 1961 Membership roster May 1968 Changes in membership Letters indicating new members dated 1946-1969. Miscellaneous Banquet Expenses March 1950 Heating Contract 1967 Receipt for donation to Children's Aid Society Invoice from Bell Lumber Co. Ltd. Record of Directors' attendance at meetings 1952-1969 Record of members attendance at Pool Committee meetings 1971/72 Notebook of meetings dated October 25, 1965 List of parties who signed Birnie Elevator petition list, 1927 Pamphlet commemorating the 25th anniversary of MPE, October 26, 1949 Pamphlet on Barley varieties in Manitoba dated March 1938 Pamphlet on Act of Incorporation and general by-laws MPE pamphlet on 25 years of service Cut- out from newspaper of Pool symbol dated 1965 Advertisement of Anthes furnaces advanced design Page 17 of "Operating Tools to be Supplies" Why grain producers should become members of Pool Elevators Association Membership in Manitoba Pool Elevators Ltd. December 4, 1931 Petition signed by people from Birnie desirous of having Manitoba Co-op Wheat producers aquire an elevator at Birnie Agriculture policy October 27, 1941 MPE directors report 1964-1965 Co-operation Life Insurance Company policy.
A copy of a Local Associations (later the Local Pool Committees) would be sent to the Central Office, where it was stored until a microfilm copy could be made. Records were only transferred to microfilm until 1957.
Custodial History
Local Association records recieved by the Central Office dating from 1925 to 1957 are on microfilm. Records subsequent to 1957 are hardcopies.
Scope and Content
Sub-series MPE B.3 consists of Local Association records from the formation of the association until 1993 or said association's closure. See Box level entries for B.3 for detailed contents of records.
Notes
Description by Jillian Sutherland (2009). Records contained in Series B.3 on microfilm or in hardcopy may also be contained in Series A.
Sub-district #404 Co-operative Elevator Association Limited Minutes of Executive Board meetings, Volume 1, 12 February 1976 - Volume 2, 24 July 1985; Sub-district Council minutes February 11, 1986 - October 21, 1992. Elgin & Fairfax Pool Local meeting minutes Oct 20 1982 - Nov 28 1990.
This box contains correspondence to the secretaries of locals, memorandums, resolutions, questionnaires and general corresponce. The records include the following:
1. Correspondence to Secretaries of Locals June 30 1924 – July 16 1929
2. Correspondence to Secretaries of Locals July 19 1929 – Sept 28 1931
3a. Correspondence to Secretaries of Locals Oct 16 1931 – Jan 26 1940
3b. Correspondence to Secretaries of Locals Jan 29 1940 – Nov 26 1942
4. Correspondence to Secretaries of Locals Jan 7 1943 – Nov 3 1948
5. Correspondence to Secretaries of Locals Dec 1948 – August 4 1953
6. Correspondence to Secretaries of Locals Sept 21 1953 – Oct 21 1959
7a. Correspondence to Secretaries of Locals Jan 6 1960 – March 2 1964
7b. Correspondence to Secretaries of Locals March 11 1964 – Nov 12 1968
8a. Correspondence to Secretaries of Locals Sept 23 1968 – Dec 3 1970
9a. Correspondence to Secretaries of Locals June 22 1973 – July 11 1975
9b. Correspondence to Secretaries of Locals July 25 1975 – Dec 1979
10. Memorandums 1926 – 1974
11. Resolutions 1927 – 1956
12. Resolutions 1957 – 1974
13. Questionnaires 1941; 1949; 1954; 1963; 1967
14a. General Correspondence Feb 14 1925 – May 7 1931
14b. General Correspondence July 3 1931 – Dec 1954
See fonds level description of RG 4 for history/bio of MPE
Scope and Content
This artificially created sub-series contains a variety of legal and official documents related to the operation of the Manitoba Wheat Pool and MPE. Records include the following:
1. Agreements, General By-laws, and Contracts 1924-1972
2. General By-laws
3. Incorporations and Dissolutions
4. Operating Agreements, Agreements for Sale 1940-67
5. MPE Complete Legislation
6. Miscellaneous Documents
7. Elevator Policy, Agreements, Incorporation Certificates / Indebtedness
8. Quantitative Appraisal of Wheat Pool Building (left in original binding)
9. 9th Victory Loan Souvenir: A Portfolio of Reproductions of the Documents of Surrender
10a. Federal Agreement 1972 p.1-126
10b. Federal Agreement 1972
11a. Terminal Expansion 1961 – 1963
11b. Terminal Expansion 1961 – 1963
12. By-Laws and Constitutions
13. MPE & Connaught Laboratories Agreements 1964-66
14. MPE & Connaught Laboratories Agreements 1964-66
15. “Pool Pac” Trade Mark 1964, 1971, 1979
16. Patent #501894 Dust Control Apparatus 1954
17. MPE Agreement w/ Daniel Augustus Kane (General Superintendent appointment) 1928, 1933
18. Manitoba Co-operative Wheat Producers Ltd. Agreement w/ Richard M. Mahoney (Manager) 1924, 1925, 1928
19. MPE Acts
20. MPE Acts
21. Party & Supplementary Agreements 1931-1936
22a. Historical Documents of the Manitoba Wheat Pool 1924 - 1927
22b. Historical Documents of the Manitoba Wheat Pool 1927 - 1930
23a. Miscellaneous Documents 1925 -1996
23b. Miscellaneous Documents 1979 -1998
24. Association Documents 1940 - 1966
25. Deed of Trust and Mortage August 2 1928
26. Wheat and Coarse Grains Overpayments 1929-1930
This box contains general circulars sent out by the MPE central office to the local ssociations. The records include the following:
1. General Circulars 1926-27
2a. General Circulars 1928
2b. General Circulars 1928
3a. General Circulars 1929
3b. General Circulars 1929
4a. General Circulars 1930
4b. General Circulars 1930
5a. General Circulars 1931
This box contains general circulars sent out by the MPE central office to the local ssociations. The records include the following:
12a. General Circulars 1938
12b. General Circulars 1938
13. General Circulars 1939
14a. General Circulars 1940
14b. General Circulars 1940
15a. General Circulars 1941
15b. General Circulars 1941
16. General Circulars 1942
17a. General Circulars 1943
17b. General Circulars 1943
This box contains general circulars sent out by the MPE central office to the local ssociations. The records include the following:
18. General Circulars 1944
19. General Circulars 1945
20. General Circulars 1946
21. General Circulars 1947
22. General Circulars 1948
23. General Circulars 1949
24. General Circulars 1950
25. General Circulars 1951
26. General Circulars 1952
27. General Circulars 1953
28. General Circulars 1954
29. General Circulars 1955
30. General Circulars 1956
31. General Circulars 1957
This box contains general and special circulars sent out by the MPE central office to the local ssociations. The records include the following:
39. General Circulars 1965
40. General Circulars 1966
41. General Circulars 1967
42. General Circulars 1968
43. General Circulars 1969
44. General Circulars 1970-1979
45. Special Circulars 1926-1939
46. Special Circulars 1940-1949
47a. Special Circulars 1950-1952
47b. Special Circulars 1952-1959
48a. Special Circulars 1960-1969
48b. Special Circulars 1960-1969
This box contains special and farm supply circulars sent out by the MPE central office to the local ssociations. The records include the following:
48c. Special Circulars 1960-1969
48d. Special Circulars 1960-1969
48e. Special Circulars 1960-1969
48f. Special Circulars 1960-1969
49a. Special Circulars 1970-1976
49b. Special Circulars 1970-1976
50. Special Circulars 1973-1974
51a. Farm Supply Circulars 1963-1969
51b. Farm Supply Circulars 1963-1969
This box contains bound volumes of audited financial statements for local MPE associations. The records include the following:
Local Assoctiation Financial Statements 1925-26; 1926-27; 1927-28; 1928-29 A-H; 1928-29 I-W; 1929-30 A-H; 1929-30 I-W; 1930-31 A-H; 1930-31 I-W; 1931-32 A-Ed; 1931-32 El-Md
This box contains bound volumes of audited financial statements for local MPE associations. The records include the following:
Local Association Financial Statements 1935-36 A-Ed; 1935-36 El-Ma; 1935-36 McA-Wo; 1936-37 A-Ed; 1936-37 El-Ma; 1936-37 McA-Wo; 1937-38 A-Elm; 1937-38 Elp-McC; 1937-38 McT-Woo
This box contains bound volumes of audited financial statements for local MPE associations. The records include the following:
Local Association Financial Statements 1938-39 A-Elm; 1938-39 Elp-McC; 1938-39 McT-Wo; 1939-40 A-Elm; 1939-40 Elp-McC; 1939-40 McT-Woo; 1940-41 A-Ewa; 1940-41 Fai-McC; 1940-41 McT-Woo
This box contains bound volumes of audited financial statements for local MPE associations. The records include the following:
Local Association Financial Statements 1944-45 A-Ewa; 1944-45 Fai-McC; 1944-45 McT-Woo; 1945-46 A-Fan; 1945-46 For-Men; 1945-46 Men-Woo; 1946-47 A-Fan; 1946-47 For-Men; 1946-47 Men-Woo
This box contains bound volumes of audited financial statements for local MPE associations. The records include the following:
Local Association Financial Statements 1947-48 A-Fan; 1947-48 For-Men; 1947-48 Men-Woo; 1948-49 A-Fan; 1948-49 For-Men; 1948-49 Men-Woo; 1949-50 A-Fan
This box contains bound volumes of audited financial statements for local MPE associations. The records include the following:
Local Association Financial Statements 1949-50 For-Men; 1949-50 Men-Woo; 1950-51 A-Fan; 1950-51 For-Men; 1950-51 Men-Woo
This box contains bound volumes of audited financial statements for local MPE associations. The records include the following:
Local Association Financial Statements 1952-53 A-Fan; 1952-53 Fis-Men; 1952-53 Mia-Woo; 1953-54 A-Fan; 1953-54 Fis-Men; 1953-54 Mia-Woo; 1954-55 A-Fan; 1954-55 Fis-Men; 1954-55 Mia-Woo
This box contains bound volumes of audited financial statements for local MPE associations. The records include the following:
Local Association Financial Statements 1955-56 A-Dro; 1955-56 Duf-Kat; 1955-56 Kel-Oak; 1955-56 Oak-Woo; 1956-57 A-Fan; 1956-57 Fis-Men; 1956-57 Mia-Woo; 1957-58 A-Fan; 1957-58 Fis-Men; 1957-58 Mia-Woo
