These files were created from 1899-1967. They include almost all of the financial records from this time. Before the creation of the Bursar position in 1910, the files were probably created by Dr. McDiarmid and Dr. McKee. After 1910, it is assumed that it was primarily the Bursar’s responsibility to update the ledgers. As well, various committees were involved in the creation of these ledgers, such as the Refund Committee and the Library Committee.
Scope and Content
Many of the Ledgers in this collection contain clear information about how Brandon College raised and spent its money. There are General Accounts Ledgers that give an overall view of the College’s finances, as well as Financial Reports from 1910 through to 1969. There are several ledgers entitled Cash Receipts and Disbursements and Petty Cash.
Some interesting files from a researcher’s point of view are the Student Accounts Ledgers. Dating from 1899, these ledgers contain information regarding each student that attended Brandon College. The ledgers record the tuition, board and other students expenses, how it was paid and who it was for. There are also Book Accounts. These two books describe the books students had to buy for their classes. There is a book of room deposits, as well as a list of students by their hometown and denomination.
The Miscellaneous file is probably the most interesting one in the collection. There is a ledger created by Sadie Northam in 1898. The book contains expenses from what was possibly the Dining Room, as the purchases are mainly large amounts of groceries. The collection also includes the minute book from the Refunds Committee from 1914 to 1923. This committee heard appeals from students who desired some or all of their money back from the College. A very intriguing article in the miscellaneous file is that of the COTC Day Sheets. This ledger runs from March through April of an unknown year, although it most likely was 1915 or 1916. It has a list of students that were in the COTC and has columns for each day that they had drill practice. They COTC drilled twice a day, and the Day Sheets mark if the student was present for drill, and if he was not, what his reason for being absent was. It also contains a list of duties for the duty officer, as well as some memorandums.
There are two books in this series that record the Staff salaries from 1918 to 1921 and 1926 to 1928. There is also a ledger from the Brandon College Institute, Session 08. There is no date on this ledger, and it is not quite certain what the Institute was, as there is no other mention of it. Although the collection has been divided under various headings, it must be noted that there is considerable overlap, especially between the General Accounts, Cash Receipts and Disbursements, and the Student Accounts Ledgers.
The series has been divided into six sub-series, including: (1) General accounts ledgers; (2) Financial reports; (3) Cash receipts and disbursments ledgers; (4) Petty cash ledgers; (5) Student accounts ledgers; and (6) Miscellaneous ledgers and minute books.
Storage Location
RG 1 Brandon College fonds
Series 13: Brandon College Ledger and Minute books
William "Billy" Muir came to Brandon in 1881 where he worked at the Coombs & Stewart general store. He became the proprietor of Brandon's first grocery store located on 138-6th Street. The building was demolished in 1952 (see Brandon Daily Sun 04 September 1952). According to correspondence in the McGuinness collection (see McG 1.2 File 22), Dr. Matheson brought the first car to Brandon, which he later sold to Muir. A note in McGuinness' papers (see McG 1.2 File 53) identifies the first motor car as a Hupmobile, which was purported to have arrived in Brandon in 1905. The Hupp Motor Car Company, however, is reported to have manufactured Hupmobiles between 1909 and 1940. Mrs. (Jessie) R.M. Coombs was Allena Strath's (nee Coombs) mother.
Custodial History
Donated to Fred McGuinness by Allena Strath (nee Coombs).
Scope and Content
Postcard shows a woman, identified as Mrs. (Jessie) Robert M. Coombs, seated behind the wheel of a motor car.
Notes
Back of postcard reads: Mother Mrs. R. [Robert] M. Coombs in Billy Muir's car, Brandon around 1908
The book of common prayer and administration of the sacraments, and other rites and ceremonies of the church according to the use of the Church of England : together with the Psalter or Psalms of David, pointed as they are to be sung or said in Churches, and the form or manner of making, ordaining and consecrating of bishops, priests and deacons
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